Personal data protection directive under article 13 of the legislative decree no. 196/2003
According to legislative Decree No 196/2003 concerning the protection of personal data, we inform you that for the duration of our contractual agreement, our organisation will be in the possession of personal data relating to you. This data will be processed electronically.
In accordance with legislative Decree No 196/2003, by being in possession of your personal data, we are obliged to inform you of which data we will process and certain information regarding how we will use your data. This will be done with propriety and full transparency in order to safeguard your confidentiality and rights. In accordance with this directive, we will provide the following information: :
Type of Processed data
We will process personal and tax data as well as economic data that is necessary to carry out our contractual agreement. We will not require sensible (section 4 part e) or judicial (section 4 part e) data relating to you.
Processing Goals
The data will be processed in relation to the contractual requirements and the consequent fulfilment of legal and fiscal obligations.
Throughout and following the contractual relations, we will process your data in order to meet our legal obligations and any eventual administrative and commercial objectives.
Mode of Processing Data
The data processing will occur by means of instruments and procedures appropriate to guarantee safety and confidentiality. This may be done both on paper and computer format.
Obligations and choices regarding the conferring of data
In accordance with European Community directives, or to be more precise, directives stated by authorities, bodies and controllers; fulfilment of our agreement will not be possible if our company does not adhere to our legal obligations concerning our possession of your personal data. The importance of personal data that we are not obliged to be in possession of will be assessed from time to time in order to determine how important this data is in relation to our company.
Personnel in possession of your data
In order to fulfil our agreement, the following categories of employees of Metropol sas will be in possession of your data:
- managerial, administrative and union staff
- records office and internal secretariat staff
- accounts and billing staff
- commericial staff
- reception staff
Communication and dissemination of data
Your personal data shall not be disseminated, by which we mean the giving of data, to non specified persons, even in the case of consultation. The data subject’s consent shall not be required for data distribution, by which we mean the giving of your data, in the following cases:
- if the processing concerns data collected and is in compliance with an obligation imposed by a law, regulations or Community legislation
- if the processing is required by partner parties. This must be related to our mutual relationship and within the limits that are strictly necessary to carry out the tasks they are given, as for example partner companies such as restaurants etc.
- if the processing is necessary for the performance of obligations resulting from a contract to which the data subject and our organisation is a party.
Your Rights
The data subject may obtain the following information from the data controller (ourselves) in accordance with section 7 Dlgs 196/2003:
- Confirmation as to whether or not personal data concerning the data subject exists, regardless of their being already recorded, and communication of such data in intelligible form
- The source of the personal data, as well as the purposes and methods of the processing
- The logic applied to the processing, if the latter is carried out with the help of electronic means
- updating, rectification or, where interested therein, integration of the data
- Erasure, anonymization or blocking of data that have been processed unlawfully
- Erasure, anonymization or blocking of data whose retention is unnecessary for the purposes for which they have been collected or subsequently processed
- Certification to the effect that the operations of: updating; rectification; integration; cancellation; transformation; anonymization or blocking of data has been notified, as also related to their contents, to the entities to whom or which the data were communicated or dissminated unless this requirement proves impossible or involves a manifestly disproportionate effort compared with the right that is to be protected.
- On legitimate grounds, to the processing of personal data concerning him/her, even though they are relevant to the purpose of the collection
- To the processing of personal data concerning him/her, where it is carried out for the purpose of sending advertising materials or direct selling or else for the performance of market or commercial communication surveys.
To exercise your rights as cited you may contact Mr Fabrizio Schulze, appointed to our company according to art. 7 of the Law Decree n. 196/2003. He can be contacted by telephone: +39 0583 469630; or by e-mail: info@sanfrediano.com or by contacting our company to our postal address:
Guest House San Frediano, via degli Angeli 19 - 55100 Lucca (LU) - Italy
Company in possession of personal data
The company that is in possession of your data is:
Metropol sas
Via Rimini 49
59100 Prato (PO) - Italy
P. IVA 01977410974